End-to-end encryption
All pass data and credentials are encrypted in transit and at rest — on your own infrastructure.
Product features
Built for everyone who touches access.
Four purpose-built interfaces — the guest & host app, the organisation admin dashboard, the security app and the guest portal — all connected to the same credential layer. Every role covered, every entry logged.
Four interfaces
One platform. Every role.
Each interface is built for a specific user — no bloated all-in-one app that tries to do everything. Each one does its job perfectly.
iOS · Android
Guest & Host App
Hosts invite, manage and pre-approve their visitors — and their guests carry a secure QR pass on the phone.
Web
Organisation Dashboard
Analytics, reports, RBAC and a full audit trail — the entire application administered from one screen.
Web · Mobile
Security Admin & App
Officers scan, validate, approve and escalate at the gate; the security desk watches live status and reports.
Browser
Guest Portal
Visitors apply for a pass or request a meeting themselves, and follow it through to an issued pass.
Guest & Host App · iOS & Android
Both sides of the visit, in one app.
Hosts raise the invitation, set the window and approve — from their phone. Their guest gets a secure digital pass on theirs, and scans in at the door. One app, two roles, and no reception desk in between.
- Host invitations — a single guest, a group or a recurring visit, in a few taps
- Pre-approval and access windows set by the host, enforced at the gate
- Manage in flight — reschedule, extend or revoke a visit at any time
- A secure digital pass for the guest — opens in any browser, no install required
- QR check-in clears the lobby in seconds
- Arrival notifications reach the host the moment their guest scans in
Organisation Dashboard · Web
The entire platform, under one administration.
The organisation's control room. Every host, guest, site, role and record is managed here — with the analytics to see what is happening, the audit trail to prove what happened, and the permissions to decide who may do what.
- Analytics across sites, gates, hosts and pass types
- Reports — scheduled, filtered and exported for compliance
- Role-based access control per site, department and function
- An immutable audit trail of every action, approval and denial
- Manage hosts and guests — directories, invitations and blacklists
- Full application control — passes, workflows, branding and integrations
On-site now
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Security Admin & App · Web & Mobile
Clear in a second. Escalate in one tap.
Officers work the gate on mobile; the security desk watches the whole site on web. A scan validates in under a second, an exception escalates instantly, and every decision lands in the same record.
- Scan and validate a signed QR in under a second
- Approve or deny at the gate with the reason captured against the visit
- Escalate a flagged visitor to the security desk in one tap
- Live status — every gate, officer and visitor currently on site
- Reports on entries, denials, escalations and dwell time
- Offline mode — the gate keeps running, the log syncs on reconnect
Guest Portal · Browser
Visitors apply before they travel.
A public, self-service front door. A visitor requests a pass or a meeting from any browser, submits their details once, and follows the status through to an issued pass — without a phone call to reception.
- Apply for a visitor pass from any browser — no account required
- Request a meeting with a host, with purpose and preferred time
- Submit identity documents ahead of the visit
- Track the status — submitted, under review, approved, pass issued
- Approved applications become a signed pass automatically
- Routed by rule to the right host and security approver
Across all four interfaces
Built-in from day one. Not bolted on.
Unified audit trail
Every scan, approval and alert from all four interfaces writes to one searchable log.
Arabic & English
Full RTL Arabic support across all interfaces — designed for GCC deployments first.
On-premise or private cloud
Deploy inside your environment — air-gapped if required, no mandatory third-party cloud.
API & integrations
Connects to your existing access control hardware, HR systems and identity providers.
Compliance-ready
Audit exports, retention policies and data-residency controls built for regulated sectors.
Every capability, by interface
Who does what, and where they do it.
Each interface is deliberately narrow — a gate officer should not be looking at a licensing screen, and a visitor should not be handed an admin console. This is the full map of which capability lives in which interface.
| Capability | Guest & Host AppiOS & Android | Organisation DashboardWeb | Security Admin & AppWeb & mobile | Guest PortalBrowser |
|---|---|---|---|---|
| Before the visit | ||||
| Raise a visit or meeting request | — | |||
| Invite guests, co-hosts & co-guests | — | — | ||
| Identity capture & document upload | — | — | ||
| Host approval | — | — | ||
| Security approval & watchlist screening | — | — | ||
| Room booking & parking assignment | — | — | ||
| Track request status | ||||
| At the door | ||||
| Signed-QR pass issued & carried | — | — | ||
| Scan & validate at the gate | — | — | — | |
| Face-match against the registration photo | — | — | — | |
| Badge printing | — | — | ||
| Turnstile & unattended entry | — | — | — | |
| Offline validation at the gate | — | — | — | |
| Arrival notification to the host | — | — | ||
| In the room | ||||
| Agenda build & circulation | — | — | ||
| Live Minutes of Meeting | — | — | ||
| Digital signature on the MOM | — | — | ||
| Tasks, owners & follow-up threads | — | — | ||
| Attendance taken from the gate scan | — | |||
| Oversight & continuity | ||||
| Live occupancy & who is on site | — | — | ||
| Overstay & exception flags | — | — | ||
| Search any visit, any date | — | — | ||
| Reports & exports | — | — | — | |
| Immutable audit trail | — | — | — | |
| Roles, RBAC & committee handover | — | — | — | |
| Member, tenant & unit registers | — | — | — | |
Scroll the table sideways on a narrow screen. Capabilities marked are available in that interface today.
The full platform
Every module, across the whole interaction.
MeetPass ships as one platform with distinct interfaces for each role. Here is the complete capability map — security at the door, productivity in the room, continuity in the hall, and the platform services all three sit on.
The door · security
Verify, control & audit every entry
Identity & verification
- QID & passport document intelligence
- LDAP / Active Directory authentication
- Blacklist & watchlist screening
- OTP verification (SMS / WhatsApp / email)
- Face-match & liveness roadmap
Passes & gate control
- Five pass types — Meeting, Visitor, Car, Residential, Event
- Signed-QR issuance & offline validation
- Entry / exit scanning with sub-second clearance
- Car Pass — plate-based vehicle entry
- Pass expiry & single / multi-use enforcement
Security operations
- Live gate console — who is on-site now
- Exit-overdue tracking & alerts
- Incident, lockdown & evacuation muster
- Gate performance & device-health monitoring
- Shift handover notes between officers
The room · productivity
Run, record & follow up on every meeting
Meetings
- Quick walk-in & full create-meeting flows
- Hosts, participants & co-members
- Multi-interface agendas
- Room booking with slot-locking
- Parking-slot assignment to the pass
Minutes, tasks & sign-off
- Live Minutes of Meeting capture
- Auto-send MOM to head office (consent-based)
- Digital e-signature sign-off
- Action items → trackable tasks & subtasks
- Follow-up threads across a project
Dashboards & analytics
- Live operations dashboard, refreshed continuously
- Visits by department & guest-organisation trends
- Meeting volume & room utilisation
- Configurable KPI widgets & feedback scores
- Exportable compliance & incident reports
The hall · continuity
Hold the record across terms, tenants & committees
Members & registers
- Member, tenant & unit registers with bulk upload
- Household, sub-tenant & family linkage
- Recurring guests saved for reuse
- Joiners, movers & leavers without re-onboarding
- Membership status & renewal state on the record
Committees & governance
- Officer roles assigned, not improvised
- Term handover with the record carried over
- Quorum counted from scanned attendance
- Motions, proposers, seconders & outcomes
- AGM & board packs from the meeting record
Programmes & events
- Events sized to the subscription tier
- Short registration URL & QR per event
- Capacity, waitlist & ticket types
- Programme, schedule & venue published to the pass
- Volunteer hours & funder-ready reporting
Platform services · under all three
The engine the door, the room and the hall all run on
See every integration in detail-
Role-based access control
Every action is gated by role. A gate officer sees the scan screen; a licensing screen is not in their build at all.
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SSO, SAML & SCIM
Staff authenticate against your own identity provider, and joiners and leavers provision automatically.
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Multi-tenant isolation
Each ministry, tenant or compound is a sealed dataset. One operator account, many organisations, no bleed between them.
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Entitlements & licensing
Seat counts, pass volumes and module access enforced per tenant rather than tracked in a spreadsheet.
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Delegated administration
Hand an organisation's day-to-day admin to its own people without giving them the whole platform.
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Encryption at rest & in transit
TLS on every connection and encrypted storage underneath, including on air-gapped installations.
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Immutable audit trail
Append-only and tamper-evident. Every request, approval, scan and export is attributable to a person and a time.
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Retention & data lifecycle
Set how long each record class is kept, and let expiry run automatically instead of by memory.
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Data residency & PDPPL
Records stay in the jurisdiction you nominate, with controls aligned to Qatar's PDPPL.
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Consent & minimisation
Visitors see what is collected and why; fields you do not need are never captured.
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SMS, WhatsApp, email & push
The pass, the change and the reminder reach the visitor on the channel they actually read.
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Scheduler & queues
Reminders, expiry warnings and digests dispatched reliably under load, with retries.
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Templates in both languages
Every message templated in Arabic and English, branded per organisation.
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Delivery logging
What was sent, to whom and whether it arrived — attached to the visit record, not a separate mail tool.
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Wallet integration
Passes added to the phone wallet so the visitor is not hunting for a link at the barrier.
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AI minutes & summaries in build
Draft minutes generated from the session and handed to the chair to edit and sign.
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Task extraction in build
Commitments spoken in the room pulled out as tracked tasks with owners and dates.
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Document intelligence
QID and passport read at registration, fields auto-filled, mismatches flagged before a pass is issued.
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Arabic-first transcription in build
Speaker-attributed transcription and summarisation that treats Arabic as a first-class language.
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Face match & liveness roadmap
Biometric verification at the gate, subject to your jurisdiction's policy.
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REST APIs & webhooks
Every core object — request, pass, meeting, scan — readable and subscribable from your own systems.
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Watchlist sync
Screening lists refreshed from central, state and departmental registers on a schedule or on change.
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Calendar connectors
Meetings land in Outlook and Google calendars, and diary changes flow back into the pass.
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Directory sync
Active Directory and Azure AD as the source of truth for hosts and staff.
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Building systems
Turnstiles, barriers, access controllers and printers driven from the same credential.
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Payments & billing
SkipCash, card and local gateways for paid events and subscriptions, with invoice and billing hand-off.
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On-premise or private cloud
Your servers, your network, your backups — or a private-cloud rollout where that is acceptable.
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Air-gapped installation
A fully disconnected deployment with signed list bundles imported on your own schedule.
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Monitoring & device health
Gate readers, printers and services watched continuously, with alerts before an officer notices.
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Offline resilience
The gate keeps clearing valid passes without connectivity, and reconciles when the link returns.
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Arabic-first & RTL
Every interface mirrors properly — not a translation layer bolted onto an English product.
<1 average gate clearance time
0 disconnected systems replaced by one
0% fewer unauthorised entries after deployment
0% audit coverage — every entry logged
Questions
Common questions about the features.
No. A guest's pass arrives by email or SMS and opens in any mobile browser. The Guest & Host App is for hosts, and for frequent visitors who prefer to keep their passes in one place.
Yes. The Security App caches pass data locally and syncs the audit log when connectivity returns, so the gate never goes down.
Yes. Host accounts support SSO and sync with Active Directory, Azure AD and other identity providers.
There is no per-site limit. The dashboard is designed for multi-site deployments with role-based access per location.
Yes. The pass and the Guest Portal can carry your organisation's logo, colours and language — ask our team during the briefing.
Yes. Every core object is readable and subscribable over a REST API, with signed webhooks, scheduled sync and the same API served inside the boundary on air-gapped deployments.
See every interface in a live demo.
Book a briefing and we will walk through each feature in your environment — the guest & host app, the admin dashboard, the security app and the guest portal.