Schedule & invite
Quick walk-in meetings or full create-meeting flows — host, participants, co-members, agenda and room, with guest passes issued the moment it's approved.
Meeting Intelligence · The room
The room is where the value compounds.
Access tools stop at the gate. Because MeetPass owns the door, every minute in the room is tied to a verified attendee and a real entry record — so the meeting doesn't just happen, it becomes an accountable, searchable, followed-up record.
From invite to follow-up
One continuous meeting record.
Every stage of the meeting lives on one system — no exports, no lost minutes, no "who owns this action item?"
Verified attendance
Because entry runs on a signed QR pass, attendance isn't self-reported — it's the real gate record. Who was actually in the room, timestamped.
Live minutes (MOM)
Capture minutes in the room as the meeting runs, structured against the agenda — decisions, notes and attendees in one signed document.
Tasks & subtasks
Every action item becomes a trackable task — owner, priority, due date, subtasks and status — on a board linked straight back to the meeting.
Follow-up threads
Recurring engagements stay threaded — every meeting under one project, with full history instead of scattered calendar invites.
Analytics
Meeting volume, room utilisation, decisions logged and execution rate — the productivity metrics a pure access tool can never show.
The hero feature
Minutes reach head office — automatically.
When a delegate represents their organisation, the official Minutes of Meeting are sent automatically to the organisation's head-office email — consent-based, on sign-off. Head office is no longer dependent on one person remembering to report back.
- Institutional memory, not one person's notes
- Consent-based — sent only with sign-off
- E-signed and tied to a verified attendance record
Minutes of Meeting · Q2 Review
Attendees6 verified
Decisions4 logged
Action items7 tasks
Sent to head office · signed
Artificial intelligence
AI that turns records into action.
Applied where it removes real work. Tiered honestly — what's in build now, and what's on the roadmap.
In build · near term
- MOM generation & summarisation — auto-draft minutes, summarise decisions.
- Smart agenda & task extraction — action items pulled into tasks.
- Arabic-first transcription — speaker ID and summary, AR/EN.
On the roadmap
- Decision & resolution tracking — owner, due date, execution rate.
- Meeting assistant — ask questions across past meetings.
- Sentiment & engagement — meeting-health signals over time.
Meeting Intelligence FAQ
Questions about minutes and follow-up.
It drafts. Minutes are generated from the session and handed to the chair to edit and sign — the signature is a human act, and the signed version is the record. AI drafting is in build, not a shipped guarantee.
It becomes a tracked task with an owner and a date, and it appears on the next meeting's agenda until it is closed. The task stays linked to the minutes it came from.
Yes. The meeting record is searchable by word, date, attendee or project, and follow-ups thread to the same Meeting ID so a recurring engagement keeps its full history.
Arabic is treated as a first-class language throughout. Arabic-first transcription with speaker attribution and decision extraction is in build; the minutes, signature and task flow are live in Arabic today.
With consent, signed minutes are sent automatically to that organisation's nominated address, and the delivery is logged against the visit rather than sitting in one person's sent items.
See the room in a live demo.
Book a walkthrough of the full meeting lifecycle — from invite to auto-sent minutes.