NGOs & charities
Programme days, beneficiary intake, volunteer coordination and the reporting a funder will ask for.
Organisations · NGOs, charities & associations
Run by volunteers. Held to professional standards.
A charity programme day, an owners' AGM, a committee handover, a funder report — the same handful of jobs every year. Know who actually came, minute what was decided, and hand a clean record to whoever takes the role next year. MeetPass does those jobs so your officers can do theirs.
Who this is for
Held to standards a social club is not.
Registered bodies and community associations answer to constitutions, regulators and funders — quorum, notice, minutes and a record somebody may ask to see.
Residential communities
Owners' associations, compounds and developments running committees, AGMs and a gate at the same time.
The sector, in numbers
The largest meeting network on earth runs on spreadsheets.
Member organisations and non-profits convene more people, more often, than most corporations do — and they do it with volunteer officers, annual handovers and whatever tools somebody set up three committees ago.
people volunteer over the course of a year — roughly one third of the world's working-age population, equivalent to a 109-million full-time workforce.
UN Volunteers, State of the World's Volunteerism Report 2026BNI chapters meet every week across 76 countries with more than 340,000 member businesses — one of the largest recurring in-person meeting networks in the world.
BNI Mid-Year Report, 2025visitors attended BNI meetings worldwide in 2025 alone. For a member organisation, the guest is the growth engine — and usually the least-managed part of the evening.
BNI Mid-Year Report, 2025Toastmasters clubs run in nearly 150 countries for over 270,000 members — almost entirely by volunteer officers who hand over their role every twelve months.
Toastmasters International Fact Sheet, 2025Published figures from UN Volunteers, BNI and Toastmasters International. Each links to its source.
The committee problem
Every year the role changes hands. The records rarely follow.
The secretary keeps the attendance sheet in her own spreadsheet. The membership chair runs guests through a WhatsApp group. The treasurer has a list nobody else can open. Then the term ends, the committee rotates, and the next officer starts again from nothing — because the organisation never actually held the record. A person did.
MeetPass holds it at the organisation level. Roles are assigned, not improvised; when an officer hands over, the successor inherits the members, the guest history, the minutes and the attendance record intact.
- The organisation owns the data, not whoever happens to hold the role
- Roles reassigned in seconds — president, secretary, membership, VP education
- Continuity across terms — last year's guests, minutes and attendance are still there
- Nothing lives in a personal phone or a spreadsheet only one person can open
Committee handover
Term 2026 → 2027
- PresidentReassigned
- SecretaryReassigned
- MembershipReassigned
Carried over automatically
- 412 member records
- 1,860 guest visits since 2021
- 187 signed sets of minutes
- 5 years of attendance history
Committees, AGMs & boards
The paperwork that keeps you constitutional.
Associations, owners' committees and non-profits are held to standards a social club is not — quorum, notice, minutes, motions and a record a regulator or funder may ask to see.
Attendance & quorum
Attendance taken by scan, counted against the quorum your constitution requires, and flagged before the meeting proceeds without one.
Minutes & motions
Motions, proposers, seconders and outcomes captured against the agenda item as they happen, not reconstructed a week later.
Signed and circulated
The chair signs digitally; the minutes reach every member and the association's own record automatically.
Actions that outlive the meeting
Commitments become tracked tasks with owners and dates — and appear on the next agenda until they are closed.
Searchable history
Find what the committee decided in 2023 by typing a word, not by opening eleven folders.
Reporting for funders
Sessions delivered, beneficiaries reached, volunteer hours and attendance — exported in the shape a grant report asks for.
Social impact programme
If your programme has a social purpose, so does our pricing.
Registered non-profits running an active social-impact programme qualify for reduced pricing on MeetPass. We would rather the platform sat under a literacy programme, a community clinic day or a youth mentoring cohort than not be used at all because the licence line did not fit the grant.
- Who qualifies — registered non-profits, charities, foundations and NGOs with a live programme
- What we ask for — registration documents and a short description of the programme
- What you get — the full platform, with reporting suitable for funder and grant returns
- How to start — tell us about the programme and we will confirm the rate for your organisation
Social impact
What it typically covers
- Beneficiary intake and session attendance
- Volunteer scheduling and hours recorded
- Programme days, clinics and community events
- Board and trustee meetings, minuted and signed
- Reporting in the format funders ask for
Rates are confirmed per organisation after we have seen the registration and the programme. Talk to us before you build the budget line.
Organisations FAQ
What committees ask us.
No — that is the case it was built for. Officers change every year; the platform is what stops the records changing with them. Day-to-day use is inviting guests and scanning them in.
Roles are reassigned in seconds and the successor inherits the member register, guest history, minutes and attendance intact. Nothing lives in a personal phone or a spreadsheet only one person can open.
Yes. Attendance is taken by scan and counted against the quorum your constitution requires, and flagged before the meeting proceeds without one.
Registered non-profits running an active programme get reduced rates, confirmed per organisation after we have seen the registration and the programme. Reporting is built for grant and funder returns.
Your committee changes. Your record should not.
Tell us how your organisation meets and we will show you the same evening run on MeetPass.